🏢 Assistant Manager / Executive, Office Administration | 4-Month Temp - #HJZ

Looking to join a leading healthcare institution and gain hands-on exposure in office, retail and estate management? This could be the opportunity for you!

We are looking for a proactive and organised Assistant Manager / Executive, Office Administration to join us on a 4-month temporary contract, supporting office space planning, retail management, estate operations, procurement and improvement projects within the hospital campus ~

💼 Key Responsibilities

Office Space Management

• Manage day-to-day office operations, including seating arrangements, meeting rooms, AV systems and staff pantry facilities.

• Liaise with Facilities Management teams on office maintenance and related operational matters.

• Coordinate and support office relocation, renovation and space planning projects.

• Review existing processes and workflows to ensure compliance with government and hospital standards and guidelines.

• Identify areas for improvement and recommend practical solutions.

• Support the setup and procurement activities for the upcoming TTSH Pavilion building.

Retail Management

• Manage tenancy-related matters, including monitoring occupancy and rental information.

• Compile and maintain occupancy and rental reports and support lease management activities.

• Liaise with internal stakeholders, tenants and external parties to gather feedback and resolve issues.

• Support initiatives to enhance retail services and improve user experience.

• Work with relevant stakeholders and government agencies to implement new retail initiatives and technologies.

Estate Management

• Oversee hospital campus amenities and coordinate the procurement of furniture, equipment and other facilities-related items.

• Work with internal stakeholders to coordinate maintenance schedules and requirements.

• Support various operational and improvement projects.

• Perform other ad-hoc duties and projects as assigned.

🎓 Requirements

• Minimum Diploma or Degree in Business Administration, Business Management, Facilities Management, Hospitality Management, Real Estate, Property Management or other relevant disciplines.

• Candidates with 1–2 years of relevant experience in office administration, facilities management, space planning, retail/tenancy management or project coordination are preferred.

• Strong interpersonal and stakeholder management skills.

• Good organisational and problem-solving abilities.

• Proficient in Microsoft Office, particularly Excel and PowerPoint.

• Able to manage multiple tasks and work effectively with internal and external stakeholders.

• Proactive, independent and detail-oriented.

📩 Interested candidates, please send your updated resume in MS Word format to:
[email protected]

Jenny Ng Zhern Ing
Outsourcing Team
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.