Assistant Executive, Business Support

Company Overview

Adecco Group, headquartered in Zurich and listed on the Fortune 500, is a global leader in HR solutions. We deliver workforce services including staffing, permanent placement, and outsourcing across 60+ countries, supporting industries like IT, finance, healthcare, and manufacturing.

Job Summary

As an Assistant Executive, Business Support (1-year contract), you will ensure smooth associate onboarding to offboarding by managing contracts, front-office systems, benefits coordination, and administrative support to drive operational excellence.

Responsibilities

• Collect and validate onboarding documents from shortlisted candidates to ensure accuracy and completeness
• Generate employment contracts based on hiring details and distribute via the e-signing platform
• Proactively follow up on pending documents and maintain timely updates in tracking systems
• Create and maintain candidate profiles and assignments in the front office system
• Upload onboarding documents including NRIC/Work Pass IC, signed contracts, onboarding forms, bank details, service agreements, and hiring proposals into the front office system
• Manage offboarding processes including front office updates and benefits closure
• Register associates with insurers/brokers for entitled insurance coverage and terminate coverage upon offboarding
• Validate timesheets for completeness and compliance with MOM regulations
• Track timesheet status using designated tools and systems
• Set up, validate, and maintain leave records, ensuring accurate tracking of government-legislated leave and coordinating with Pay & Bill Team for claims such as Government Paid Maternity Leave and Childcare Leave
• Submit timesheets and unpaid leave instructions by payroll cutoff deadlines
• Prepare annual leave accruals accurately
• Validate expense claims for accuracy, supporting documentation, and approvals
• Manage claims setup and maintenance, including capped benefits
• Provide claim status updates to associates and ensure closure during offboarding
• Submit claims instructions by payroll cutoff deadlines
• Support associates and branches with administrative requests such as employment letters and benefits queries
• Participate in system enhancement or migration activities across pre, actual, and post phases
• Assist in audit-related activities as required
• Perform reporting tasks including validation of PWM and insurance invoices

Preferred competencies and qualifications

• Diploma or Degree in a relevant field
• At least 1 year of working experience in an HR administrative role
• Proficiency in Microsoft Office applications, especially Word and Excel
• Experience working with HR systems or platforms is an added advantage

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