Administrative assistant

• Provide general administrative and clerical support to the office and management.
• Prepare, organise, and maintain documents, records, and files.
• Perform accurate data entry and update company records and databases.
• Handle incoming and outgoing emails, correspondence, and documents.
• Prepare letters, reports, quotations, invoices, and other administrative documents when required.
• Manage and maintain proper filing systems, both physical and electronic.
• Assist with scheduling meetings, appointments, and other office activities.
• Answer and respond to routine enquiries from staff, customers, suppliers, and other parties.
• Assist with payroll, attendance, leave records, and other staff-related administrative matters when required.
• Monitor office supplies and arrange replenishment when necessary.
• Assist in preparing and submitting applications, forms, and other documents to relevant authorities when required.
• Coordinate with different departments, outlets, suppliers, and external parties on administrative matters.
• Maintain companie's confidential records and employee information.
• Assist management with reports, records, and other administrative tasks.
• Ensure administrative work is completed accurately and within the required deadlines.
• Perform other duties and responsibilities as assigned by management.

Requirements

• Previous administrative or office experience is preferred.
• Good knowledge of Microsoft Office, including Word and Excel.
• Good written and verbal communication skills.
• Strong organisational and time-management skills.
• Able to work independently and as part of a team.
• Careful, responsible, and detail-oriented.
• Able to handle confidential information professionally.
• Able to multitask and meet deadlines.
• Willing to learn and take on additional responsibilities when required.

Key Skills

• Administrative and clerical skills
• Data entry and record keeping
• Microsoft Office
• Filing and document management
• Communication skills
• Organisation and time management
• Attention to detail
• Confidentiality
• Problem-solving
• Teamwork