Sales Administrator

Key Responsibilities

• Provide comprehensive administrative support to the Sales and Leasing teams to ensure smooth day-to-day operations.

• Process and maintain accurate sales documentation in accordance with company policies and regulatory requirements.

• Perform timely and accurate data entry into internal systems.

• Register new and used cars and issue receipts.

• Prepare and consolidate sales reports for Sales Managers.

• Participate in bi-weekly COE bidding exercises, ensuring accurate submission of bids and documentation.

• Maintain proper filing and record management, both electronically and physically, in accordance with company standards.

• Participate in job rotation across administrative functions to develop broader operational knowledge and provide business continuity.

• Undertake any other administrative duties or projects assigned.

Requirements

• Minimum GCE ‘O’ level with 1-2 years of administrative experience, preferably within the automotive industry.

• Experience in vehicle sales administration, leasing administration or automotive documentation will be an advantage.

• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.

• Comfortable working with internal business systems and handling large volumes of data with accuracy.

• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.

• Meticulous, detail-oriented and committed to maintaining high standards of accuracy.

• Possess good interpersonal and communication skills, with the ability to work effectively across departments.

• Self-motivated, proactive and able to work independently while contributing as a collaborative team player.

• Positive attitude, willingness to learn and adaptable in a fast-paced environment.

• Familiarity with vehicle registration processes and the Certificate of Entitlement (COE) system will be an added advantage.