Administrative Assistant

Key Responsibilities

Business Department Administration

• Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations,
• and contract documents.
• Record and manage tender deposits and cheques.
• Maintain document control and filing of legal and project documents.
• Provide day-to-day administrative support to QS and PM teams.
• Coordinate local and overseas courier services, including arranging courier for cheque collection and deposit to support Manila finance.
• Coordinate external printing and binding services for project and contract documents.
• Organize internal/external events when requested.
• Manage office supplies, stationery, and publications for contract binding.

Office Administrative & Operations support

• Coordinate building maintenance matters, including air-conditioning servicing and lighting
• replacement.
• Liaise with vendors on copier and facilities issues.
• Cover reception duties when required, including visitor handling and calls.

Ad-hoc Support

• Provide ad-hoc administrative and operational support as assigned by Business Line Leaders.

Qualifications

• Diploma in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in project coordination, or administrative roles.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Analytical mindset with attention to detail.