Human Resource Officer

Job Responsibilities:

• Manage the day-to-day HR and administrative functions for the hospital project.
• Handle the full employee lifecycle, including recruitment, onboarding, transfer, confirmation, promotion, resignation and cessation.
• Manage work pass matters, including Work Permit, S Pass, Employment Pass and Dependant’s Pass applications, renewals and cancellations with the relevant authorities.
• Maintain accurate employee records, HR databases and manpower reports.
• Monitor employee work pass validity, medical examinations, insurance coverage and other statutory requirements.
• Prepare employment contracts, letters of appointment, confirmation letters, salary adjustment letters, employment certificates and other HR-related documents.
• Administer monthly payroll and ensure accurate processing of salaries, allowances, deductions and statutory contributions.
• Maintain and update employee attendance, leave and overtime records.
• Administer employee benefits, insurance, medical claims and other welfare matters.
• Ensure compliance with Singapore employment laws, MOM requirements and company HR policies.
• Assist with statutory submissions and government-related matters, including CPF, levy, tax clearance and employee-related claims.
• Coordinate with project managers, site personnel, subcontractors and external agencies on HR and manpower matters.
• Assist in employee relations, disciplinary matters and workplace-related issues.
• Maintain proper and confidential filing of personnel and HR records.
• Provide HR support during audits, inspections and other regulatory requirements.
• Perform other HR and administrative duties assigned by management.

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.
• Minimum 3 years of relevant HR experience, preferably in the construction, engineering or large-scale project environment.
• Experience in handling foreign worker manpower and Singapore workpass matters will be an advantage.
• Good working knowledge of MOM regulations and Singapore employment practices.
• Experience with ERP systems and SAGE Payroll systems will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Good knowledge of payroll processing, leave administration and statutory contributions.
• Strong organizational skills with good attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to liaise effectively with employees, management, government authorities and external parties.
• Able to work independently and handle confidential employee information professionally.
• Able to work under pressure and manage multiple HR matters within deadlines.
• Experience supporting HR functions in a project/site-based environment will bean advantage.