Procurement Assistant

Statement Of Purpose (Overall Purpose of Job)

To assist the administrative work of Purchasing System.

Major Duties & Responsibilities

(A) Specific :

• Create purchase requisition form (RF) and purchasing order (PO) for project materials, equipment and site requirements.
• Assist new vendor evaluation form & circulation.
• Updating new vendor summary list.
• Updating new price / product list from supplier.
• Uploading procurement-related correspondences / letter award into EOPS system.
• Checking materials transferring form daily.

(B) General :

• Assist to liaise with vendors materials sample submission.
• Chasing quotation, confirmation / letter award endorsement.
• Filing and circulation of procurement-related correspondences.
• Work closely with the Project Administrator to align on project resource requirements (personnel, equipment and materials) raised by project teams, and process the corresponding purchase requisitions / purchase orders.
• Receive on-the-job guidance and training from the Project Administrator during the onboarding / training period to build up procurement process knowledge.
• Other duties as assigned.

(C) Workplace Safety and Health (WSH) :

• Ensure compliance with WSH regulations and company safety policies.
• Assist in the implementation and continuous improvement of ISO45001 and other management systems.
• Maintain safely manuals, procedures, and work instructions.
• Conduct daily toolbox meetings and safety briefing, if applicable.
• Ensure all employees use propriate Personal Protective Equipment (PPE), if applicable.
• Identify project site / office hazards and implement corrective and preventive actions.
• Report accidents, incidents, and near misses promptly.

Job Requirements

(A) Education, Qualifications & Special Training :

• ‘N’ level, ‘O’ level, Diploma or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic computer knowledge for Microsoft word & Excel.
• Good communication skill in English and Mandarin in order to handle English and Mandarin speaking customers / vendors.

(C) Experience :

• Preferably with minimum 1 year and above relevant working experiences.