Accounts & Admin Executive

Accounts

• Process and maintain accounts payable and accounts receivable transactions accurately and in a timely manner.
• Prepare and process invoices, payment vouchers, receipts, and credit notes.
• Verify supplier invoices against Purchase Orders (PO), Sales Orders (SO), delivery documents, and supporting documents.
• Monitor customer outstanding balances and assist with payment follow-ups.
• Assist in supplier payment processing and ensure payments are properly documented and approved.
• Reconcile customer and supplier accounts and ensure outstanding items are properly followed up.
• Maintain accurate records of all financial transactions.
• assist with monthly closing activities, including preparation of schedules, reconciliations, and supporting documentation.
• Assist in maintaining the general ledger and accounting records.
• Prepare journal entries and other accounting adjustments under supervision.
• Assist with accruals, prepayments, depreciation, and other routine accounting entries.
• Support the preparation of monthly management accounts and financial reports.
• Maintain proper filing of invoices, receipts, payment vouchers, bank records, and other accounting documents.
• Assist with the preparation of Payment Vouchers (PV), cost comparisons, and supporting documents for management review and approval.
• Ensure accounting documentation is complete, properly authorised, and maintained in accordance with company procedures.
• Assist with audit requests by preparing relevant schedules and supporting documents.

Administrative

• Manage day-to-day office administration, including correspondence, scheduling, documentation, and general office coordination.
• Maintain accurate company records, databases, filing systems, and administrative documentation.
• Prepare reports, presentations, meeting materials, internal communications, and other business documents.
• Assist with the preparation of Sales Orders (SO), Purchase Orders (PO), Payment Vouchers (PV), and cost comparisons for management review and escalation
• Monitor office supplies, equipment, and general administrative requirements to ensure smooth office operations.
• Maintain proper documentation and ensure administrative records are kept organised and up to date.