Administrative Coordinator

Responsibilities:

· Provide support to the Office Manager

· Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager

· Prepare new joiner orientation packs

· Assist in event support and coordination, including organizing conferences and events

· Prepare meeting agendas and minutes

· Handle office expenses

· Assist in administrative account operations– company registry, audio conference account, firm provided phone telecom service

· Assist in Employment Pass and accommodation arrangements for overseas employees

· Standby cover for front office receptionist duties

· Maintain and order office supplies, ensuring adequate stock levels at all times

· Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition

· Coordinate with building management and external vendors for facilities-related needs

· Manage vendor contracts, service agreements and renewal dates

· Assist with maintaining office directories, floor plans and other internal administrative records

· Assist in general administrative and ad hoc duties as assigned

Requirements:

· Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment

· Proficient in MS Word, Excel and PowerPoint

· Strong proficiency in both written and spoken English is required. Chinese proficiency is a plus.

· Highly organized with the ability to prioritize

· Strong sense of responsibility

· Self-motivated, able to multi-task and to work independently under pressure