HR & Admin Executive

Company Overview

Mencast Marine began in 1981 as a stern gear manufacturer and now offers refurbishment, ship inspection, repair & maintenance, engineering, fabrication, and project management services for inshore and offshore marine sectors.

Job Summary

You will manage and execute HR functions including payroll processing, recruitment, work pass administration, employee onboarding/offboarding, policy review, and employee engagement to support organizational goals and compliance.

Responsibilities

• Implement HR programmes and activities to support organizational objectives
• Process payroll accurately in the HR system, ensuring compliance with MOM guidelines and internal policies
• Submit tax clearance and IR8A forms timely and accurately
• Collaborate with HR & Admin Manager to review and update HR policies and processes aligned with company goals
• Manage recruitment activities including posting job advertisements, screening resumes, coordinating interviews, and selecting candidates
• Administer work pass applications, renewals, and cancellations to ensure legal compliance
• Coordinate onboarding for new hires and offboarding for resigning employees
• Prepare employment-related letters such as Letters of Appointment and Confirmation letters
• Maintain and update employee personal files and HR system records accurately
• Monitor and prepare appraisal forms for confirmation, work pass expiration, and contract renewals
• Administer employee leave benefits and medical reimbursement processes
• Facilitate grant applications by coordinating, verifying, and submitting documents to relevant government agencies across the group
• Plan and execute employee engagement and Corporate Social Responsibility (CSR) events collaboratively
• Prepare HR and Sustainability reports for management review
• Perform other ad hoc duties as assigned

Preferred competencies and qualifications

• Knowledge of HRIS systems, specifically Timesoft, is an advantage
• Proficiency in MS Office applications, especially Excel for reporting purposes
• Experience in mediation and conflict resolution processes
• Strong analytical and problem-solving skills
• Excellent interpersonal and adaptability skills
• Meticulous attention to detail
• Demonstrated honesty, ethics, and dependability