Secretary

Job Summary

Provide comprehensive secretarial and administrative support to the Managing Director and management, ensuring efficient coordination of appointments, meetings, travel, and company documentation to support smooth business operations.

Responsibilities

• Manage and organize appointments, meetings, schedules, and travel arrangements to optimize management’s time and priorities
• Coordinate meetings by preparing necessary documents and accurately recording meeting minutes for effective follow-up
• Liaise with government agencies, banks, landlords, lawyers, insurers, and other external parties to facilitate company matters and maintain professional relationships
• Assist in preparing, reviewing, and filing company documents, contracts, tenancy agreements, and reports to ensure compliance and proper record-keeping
• Conduct research and compile detailed information or reports as requested by management to support informed decision-making
• Coordinate and follow up with internal departments and external parties to ensure timely completion of tasks and projects
• Handle confidential information with professionalism and discretion
• Support additional business, administrative, and ad-hoc tasks assigned by management to contribute to overall operational efficiency

Preferred competencies and qualifications

• Diploma or Degree in Business Administration, Management, or a related discipline
• Proficient in Microsoft Office applications to produce professional documents and presentations
• Strong written and verbal communication skills in English and Chinese to facilitate clear and effective correspondence
• Well-organized with strong attention to detail to ensure accuracy and completeness in all tasks
• Ability to multitask and independently follow up on assignments to meet deadlines
• Willingness to learn and adapt in a dynamic work environment