HR & General Affairs Assistant (East)

[Job ID: 1679860]

Responsibilities

• Support General Affairs functions across two corporate office locations.
• Coordinate daily office administration and operational requirements.
• Attend to visitors, guests, and incoming enquiries at the headquarters office.
• Manage incoming and outgoing mail, courier services, and corporate correspondence distribution.
• Maintain meeting rooms and common areas in a clean, organised, and professional condition.
• Update and maintain employee contact lists, telephone directories, and organisation charts.
• Coordinate expense claim documentation and corporate credit card administrative processes.
• Process HR and General Affairs invoices, payment documentation, and approval submissions through internal systems.
• Manage inventory and replenishment of office stationery, pantry supplies, and office consumables.
• Coordinate office maintenance, equipment servicing, furniture repairs, and vendor engagements.
• Maintain accurate records of vendors, purchases, invoices, maintenance activities, and administrative documentation.
• Source, evaluate, and negotiate with suppliers and vendors for HR and General Affairs services and supplies.
• Monitor vendor performance, service quality, and delivery schedules.
• Support airport pass applications, renewals, replacements, cancellations, and related record management.
• Manage uniform inventory, issuance, distribution, and stock replenishment.
• Coordinate employee welfare activities, including gifts, hampers, wreaths, festive items, and engagement initiatives.
• Support employee engagement programmes, HR administrative activities, and ad hoc projects assigned by management.

Requirements

• Minimum 1 year of relevant experience in Administration, Human Resources, or General Affairs preferred.
• Proficient in Microsoft Office applications.

To Apply, please kindly email your updated resume to [email protected]

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771