PERSONAL ASSISTANT

Company Overview

Chief is a dynamic company seeking a full-time Personal Assistant to support senior executives in the North Region. The role is based at Woodlands Regional Centre and offers growth opportunities in a collaborative, inclusive environment.

Job Summary

Provide high-level administrative and organisational support to senior executives, ensuring smooth office operations and effective management of schedules, projects, and communications.

Responsibilities

• Provide 24/7 standby support for Senior Management, activated only as necessary
• Deliver comprehensive secretarial and administrative support to Senior Management
• Manage and optimize Senior Management’s calendar, including scheduling meetings, appointments, and travel itineraries
• Collate reports from various departments, prepare presentations, and record minutes of meetings
• Serve as the primary contact point between Senior Management and company heads, local and overseas business units, and external parties
• Accompany Senior Management on short overseas assignments and projects
• Assist in managing and tracking key projects and deliverables to ensure alignment with company goals
• Plan and order inventory updates to maintain office supplies
• Lead and coordinate special projects assigned by Senior Management
• Conduct research and provide analysis on topics as directed by Senior Management
• Monitor project timelines and deliverables to ensure timely completion
• Run errands for Senior Management, including managing Directors’ and Company vehicles
• Attend to personal matters for Senior Management as required
• Support additional special projects and tasks as assigned

Required competencies and certifications

• Possess a valid driving licence
• Minimum Diploma or equivalent in any field of specialization
• Minimum 2 years’ experience as a Personal Assistant or Executive Assistant

Preferred competencies and qualifications

• Strong organisational and time management skills to prioritize tasks effectively
• Excellent written and verbal communication skills for clear and professional correspondence
• Demonstrated good judgment, professionalism, diplomacy, discretion, and initiative in work
• Proven ability to work independently and collaboratively within a team
• Attention to detail and commitment to delivering high-quality work
• Flexibility and adaptability to changing priorities

Other Information

Benefits

• Direct mentoring from Management
• Traveling work opportunities for exposure
• Regular training and development opportunities to support career growth
• Discounts on company products and services
• A vibrant, collaborative, and inclusive company culture
• Five-day work week
• Good learning opportunities
• Medical benefits and performance bonus