Secretary - MEDICAL (HEALTHCARE/Central) - up to $5k #HAO

Salary: up to $5000

Working Days & Hours: Mon-Fri Office Hours

Location: Marymount

Job Description:
Shared Responsibilities (Medical & Nursing)

• Provide executive and administrative support to Clinical Director, Head of Medical and Director of Nursing

• Manage the calendars and appointments of Clinical Director and Director of Nursing

• Coordinate meetings, including scheduling, venue bookings, logistics, catering and preparation of meeting materials

• Prepare and record meeting minutes

• Serve as the administrative resource for operational, training and IT-related matters

• Maintain departmental records, reports, policies and procedures

• Support departmental initiatives, projects and process improvements

• Perform general administrative duties and any other duties as assigned

Medical

• Coordinate leave administration for doctors and the Pharmacy team

• Resolve leave scheduling and manpower conflicts

• Prepare and maintain monthly doctors' duty and on-call rosters

• Coordinate orientation programmes for newly posted doctors to ensure smooth onboarding

• Liaise with HR and IT to arrange doctors' and pharmacists’ access to NEHR and other clinical systems

Nursing

• Coordinate leave administration for Nursing Leads and inpatient Administrative Assistants

• Maintain nursing manpower records and leave schedules

• Compute and verify monthly nursing shift allowances

• Supervise the Ward Administrative Assistants and arrange coverage during leave

• Resolve leave scheduling and manpower conflicts

• Manage requisitions for controlled nursing consumables (e.g. Tegaderm, ultrasound scanning gel)

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience, preferably in healthcare sector

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]