Administrative Assistant

Company Overview

Ocean IFM provides integrated property and facilities management solutions across Singapore. The company offers day-to-day facility management, professional consultation for regulation compliance, and technical, administrative, and accounting support to optimize client assets.

Job Summary

Support the Site Manager by managing resident and tenant enquiries, maintaining accurate records, overseeing facility bookings, and performing general administrative tasks to ensure smooth estate operations.

Responsibilities

• Manage and maintain accurate records of enquiries and feedback from residents and tenants to support effective communication and resolution
• Coordinate booking of estate facilities to ensure availability and proper scheduling for residents
• Handle petty cash management to support site financial transactions and accountability
• Respond promptly to phone and walk-in enquiries to provide timely assistance and information
• Establish and maintain an organized filing system to ensure smooth documentation and easy retrieval of estate records
• Clear mailboxes regularly and prepare summary sheets for headquarters to maintain communication flow
• Maintain office inventory and equipment to ensure operational readiness and resource availability
• Perform general administrative duties to support site management and daily estate operations