Admin Executive

At Majeton, we are driven by our commitment to deliver “The Right Product for Health”. Majeton is a pharmaceutical company engaged in translational research, sales, marketing, and distribution of pharmaceutical products. Our team of researchers and clinical experts utilise clinic feedback from practitioners, scientifically researched literature and top quality manufacturing as the foundation for all products.

Majeton is a wholly owned subsidiary of Essex Bio-Technology Limited, a bio-pharmaceutical company founded in 1998. The mission of the company is to become a leader in the field of ophthalmology and wound healing, and a stakeholder in the field of oncology. Today, the company is a market leader with its own production plants and research sites globally engaged in the development, manufacturing, and sales of biopharmaceutical drugs in the fields of dermatology, oncology, ophthalmology, and wound healing.

As our Admin Executive, you will be one of the people who keeps the office moving — from welcoming visitors and making sure the pantry is well stocked, to coordinating vendors, arranging travel and supporting management with day-to-day administrative matters.

If you are someone who enjoys keeping things organised and takes pride in making things run smoothly, you may be the person we are looking for.

This is a hands-on, people-facing role for someone who understands how good administration helps people work better and keeps the organisation running smoothly. You should be comfortable juggling different priorities and take ownership from start to finish.

Key Responsibilities

Office, Front Desk & Vendor Management

• Manage day-to-day front desk and office administration, including visitors, calls, mail, courierscand meeting room bookings.
• Maintain a neat, organised and welcoming office, including pantry and office supplies.
• Coordinate office-related vendors, including cleaners, building management, pantry suppliers and other service providers.

Administrative & Management Support

• Provide day-to-day administrative support to management and the wider team.
• Arrange flights, hotels, transportation and other travel logistics.
• Coordinate meetings, appointments and scheduling requirements.
• Assist with documents, filing, records, expense claims, invoices and other administrative matters.
• Prepare simple letters, forms, reports and presentations where required.
• Support company events, meetings, staff activities and other ad-hoc arrangements.

What We Are Looking For

We are looking for someone who is professional, approachable and service-minded, with a genuine enjoyment of taking care of processes and getting the details right.

You should be:

• Meticulous & organised – you notice the details and bring structure and order to your work.
• Attentive & service-minded – you are courteous, responsive and aware of the needs of people around you.
• A problem solver – you focus on finding practical solutions when things do not go according to plan.
• Independent & takes ownership – you anticipate what needs to happen, follow through and close the loop without needing to be constantly reminded or chased.
• Proactive & resourceful – you take initiative, find answers and work things out.
• Calm & objective – you handle challenges professionally and focus on resolving the issue.
• Dependable & accountable – you see things through and keep relevant people updated.
• A team player – you are willing to pitch in and do what is needed to keep the office and team moving.
• Comfortable with Microsoft Office – you are confident using Word, Excel, PowerPoint and Outlook for day-to-day work.

Experience in a customer-facing or service environment, such as hospitality, aviation, healthcare, reception or client services, would be an advantage.

Academic qualifications are not the main consideration for this role. What matters most is your ability, attitude and willingness to learn.