Operations Executive(School)

School: Ngee Ann Primary School
Location: 344 Marine Terrace, Singapore 449149
Employment Type: Full-Time (Contract)
Contract Period: 2 November 2026 – 31 October 2027
Option to Extend: 1 additional year
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM, inclusive of 45-minute lunch break
Service: Not required on Saturdays, Sundays and gazetted public holidays

We are seeking a detail-oriented and organized Operations Executive to provide administrative and operational support to the Vice-Principal (Administration) and Operations Manager in the day-to-day running of a primary school.

The successful candidate will support school operations, facilities and estate management, vendor coordination, procurement, inventory, safety and security, events, and general administrative activities while maintaining a safe, well-functioning, and welcoming environment for pupils, staff, and parents.

• 🏢 Assist with daily school operational processes, including scheduling, correspondence, documentation, and logistics coordination.
• 📅 Coordinate logistics for school events, programmes, examinations, emergency exercises, and meetings.
• 🔧 Receive, record, and follow up on facility defects, feedback, and operational disruptions.
• 🏗️ Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvement works.
• 🔍 Conduct routine checks of classrooms, playgrounds, Science Laboratories, AVA rooms, and other school facilities to ensure cleanliness and safety.
• 🧹 Work closely with Operations Support Officers (OSOs) on cleaning schedules and asset maintenance.
• 🤝 Liaise with vendors, contractors, and external stakeholders on facilities and operational matters.
• 📑 Assist in preparing operational reports, administrative documents, and records.
• 🛒 Support procurement of products and services required for school operations.
• 📦 Assist with procurement and inventory management of school supplies and equipment.
• 🛡️ Support school safety and security procedures, including safe arrival and dismissal of pupils.
• 📋 Maintain asset and inventory records and ensure documentation is accurate and up to date.
• 🏗️ Assist with renovation project planning and operational coordination.
• 🚨 Support the school during operational emergencies and crisis situations.
• 📌 Perform other ad-hoc duties assigned by the Vice-Principal (Administration) or Operations Manager.

• 🎓 Minimum GCE 'O' Level or equivalent.
• 💻 Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• 🖥️ Good general computer literacy and ability to work with digital systems and workflows.
• 🗣️ Strong interpersonal and communication skills.
• 🤝 Good vendor coordination and negotiation skills.
• 🧠 Able to handle crisis situations calmly and effectively.
• 📋 Strong organizational and multitasking abilities.
• 👥 Able to work collaboratively with teachers, staff, parents, vendors, and other stakeholders.
• 🏫 Experience in a school or child-centric environment would be an advantage.
• 🛡️ Fire Safety Manager (FSM) or Workplace Safety and Health (WSH) certification is an added advantage.

• ✔️ Minimum 2 years of experience in operations, logistics, and/or estate management.
• ✔️ Experience in an administrative and operations role is preferred.
• ✔️ Experience in facilities coordination, vendor management, procurement, inventory, or estate operations is advantageous.
• ✔️ Candidates with experience supporting school operations will be preferred.