Corporate Secretarial Services

Job Summary

The incumbent will manage a portfolio of clients, delivering comprehensive corporate secretarial services and ensuring compliance with statutory and regulatory requirements in Singapore and overseas jurisdictions. The role includes acting as a trusted advisor and serving as the company’s Qualified Individual (QI).

Responsibilities

• Manage all company secretarial matters for a portfolio of corporate clients to ensure accurate and timely compliance.
• Perform company incorporations, register foreign branches and representative offices to support client expansion.
• Execute striking-off of companies in accordance with regulatory procedures.
• Prepare directors’ and shareholders’ resolutions for ongoing corporate secretarial matters to maintain governance standards.
• Process applications for Employment Passes, S Passes, and related work passes to facilitate client workforce needs.
• Open and manage corporate bank accounts, including updating signatories, to support client financial operations.
• Maintain statutory registers and submit statutory returns to ACRA punctually to ensure regulatory compliance.
• Ensure adherence to all relevant statutory, regulatory, and corporate governance requirements for both the company and clients.
• Serve as the company’s Qualified Individual (QI), overseeing regulatory filings and compliance obligations.
• Advise clients on corporate secretarial matters, providing guidance on best practices and regulatory updates to mitigate risks.
• Provide corporate secretarial advisory and support for offshore entities, including Cayman Islands and British Virgin Islands (BVI) companies, ensuring compliance with jurisdictional requirements.
• Support Singapore Variable Capital Companies (VCCs) by maintaining registers, preparing resolutions, filing with ACRA, and ensuring compliance with Monetary Authority of Singapore (MAS) regulations.
• Undertake other corporate or ad-hoc duties as required to support business and client needs effectively.

Required competencies and certifications

• ACIS qualification with relevant experience, demonstrating professional competence in corporate secretarial practice.

Preferred competencies and qualifications

• Degree or Diploma in Business Administration or Law to support understanding of business and legal frameworks.
• Strong knowledge of Singapore Companies Act, ACRA requirements, VCC compliance, and corporate governance practices to ensure regulatory adherence.
• Experience using BizFile+ for corporate filings to enhance operational efficiency.
• Knowledge of offshore structures, including Cayman Islands and BVI entities, and their compliance requirements to support international client portfolios.
• Strong advisory skills to guide clients on corporate secretarial matters, regulatory compliance, and governance best practices.
• Excellent organizational, communication, and client management skills to manage multiple clients and tasks effectively.
• Ability to act independently and handle multiple clients and tasks efficiently to deliver high-quality service.