Admin Executive

Responsibilities:

• Provide general administrative support to the department and team.
• Perform data entry and maintain accurate records in Excel and internal systems.
• Prepare, edit and format documents, letters and reports using Microsoft Word.
• Maintain proper filing and organisation of physical and electronic documents.
• Handle scanning, photocopying, printing and document preparation.
• Manage incoming emails, correspondence and general enquiries where required.
• Assist with scheduling meetings, appointments and basic coordination activities.
• Maintain and update administrative records, databases and trackers.
• Assist in preparing simple reports, spreadsheets and documentation.
• Monitor and maintain office supplies and coordinate replenishment when required.
• Support the processing of forms, invoices, purchase documents or other administrative paperwork.
• Liaise with internal departments and external parties on basic administrative matters.

Requirements:

• Nitec / Higher Nitec or equivalent ITE qualification
• Basic working knowledge of Microsoft Excel and Microsoft Word.
• Able to perform basic Excel functions such as data entry, formatting, sorting, filtering and simple formulas.
• Able to prepare and format documents using Microsoft Word.
• Basic computer literacy and comfortable working with email and office applications.
• Good organisational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Able to communicate effectively with colleagues and external parties.
• Responsible, willing to learn and able to work independently with minimal supervision.
• Fresh graduates are welcome to apply.

Zhang Zihan I EA Personnel No. R26163497

Xcellink Pte. Ltd. I EA License No. 03C5577