Admin cum IT Executive (Japan MNC / 5 days work week/ AWS + VB) AL70

About the role

This role provides day-to-day office administrative and clerical support, oversee office upkeeping, cleanliness, facilities repair, maintain accurate records, support in training & elearning administration activities, manage daily IT operations and assets and provides enduser technical support.

Key responsibilities

Admin Support (70%)

• Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries

• Manage hotel arrangement for visitors

• Assist with courier arrangement (overseas/local)

• Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination

• Quarterly replenishment of stationery, grocery, first aid items.

• Raise purchase requisition for non-trade purchases

• Verify non-trade invoices & upload for Accounts processing

• Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, invoices verification etc)

• Company car key monitoring

• Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration

• Assist in training sourcing and coordination

• Assist in e-learning course administration & reporting

• Manage office or company event setup and coordination

• Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.

• Manage Annual Workplace 5S exercise

• Manage sourcing and arrangement of festive gift hampers and farewell snacks.

• Weekly collection & distribution of letters from letterbox

• Assist in Fire Drills as a Fire Warden

• Manage name cards, envelopes printing, and company stamp indent

• Assist in other ad hoc duties as assigned

IT Support (30%)

• Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint

• Manage IT assets following the asset management lifecycle

• Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff

• Manage data protection and cyber security functions and ensure proper security system setup and maintenance

• Maintain IT assets, systems documentation and software licenses.

• Provide technical and administrative support for IT governance and operational initiatives

• Propose and implement information security measures to enhance operational IT functions

• Maintain and update IT policies, controls, and compliance monitoring systems

• Develop and update IT governance frameworks and policies

• Support the day-to-day management of IT infrastructure, systems, and operational processes

• Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters

• Manage IT training

• Assist in other ad hoc duties as assigned

About you

• Minimum of 2 years of office administration, facilities management or related functions.

• Minimum Diploma in Business Administration or related fields.

• Basic knowledge of IT office concepts.

• Good organizational and time management skills.

• Proactive, adaptable with positive attitude.

• Ability to work independently.

• Good communication skills.

• Meticulous and eye for details.

• Computer literate with Microsoft Excel, Words, PowerPoint.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to [email protected]

Please include the following information:

- Reason for leaving

- Expected Salary

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Bong Cheong Leong (Alan)

EA Personnel Reg No: R25158271