Administration Manager (Office of the COO) - Maternity Cover

Job Description

We are seeking an organised and proactive Administration Manager to support the Chief Operating Officer (COO) in overseeing administrative operations, coordinating project activities and ensuring efficient day-to-day business operations.

Key Responsibilities

• Oversee daily administrative operations and ensure smooth coordination across departments.

• Support the COO in managing schedules, meetings, correspondence and operational matters.

• Coordinate with internal teams, clients, suppliers, contractors and other external stakeholders.

• Support Project Managers in tracking project schedules, deliverables and submission deadlines.

• Prepare and maintain project documentation, reports, presentations and business correspondence.

• Establish and maintain organised filing, document tracking and records management systems.

• Identify opportunities to streamline administrative processes and improve operational efficiency.

• Coordinate with HR, Finance and other departments on administrative and operational requirements.

• Support special projects and other duties as assigned by management.

Job Requirements

• Diploma or Degree in Business Administration, Management, Operations or a related discipline.
• Minimum 3–5 years of relevant experience in administration, operations or project coordination.
• Experience supporting senior management or working in a project-based environment would be an advantage.
• Strong organisational, communication and stakeholder coordination skills.
• Proficient in Microsoft Office applications.
• Resourceful, detail-oriented and able to manage multiple priorities independently.
• Only Singaporeans need apply

Employment Type: Fixed-Term Contract (Maternity Cover) from 1 Jan 2027 to 30 Sept 2027