Accounts and Admin Executive

Company Overview

We specialize in supplying emergency response firefighting equipment and systems for the Petrochemical, Oil & Gas, Marine, and Offshore industries regionally.

Job Summary

As an Accounts and Admin Executive, you will manage accounting and administrative functions to support financial accuracy, compliance, and smooth office operations.

Responsibilities

• Manage daily accounting activities including processing banking transactions, payments, supplier invoices, staff claims, and reimbursements to ensure timely and accurate financial operations
• Maintain accurate financial records and perform bank and petty cash reconciliations to support financial integrity
• Prepare and file GST returns, coordinate payroll, monitor cash flow, and execute month-end closing activities to ensure compliance and accurate reporting
• Assist with monthly financial reporting, audit preparation, and liaise with external accountants and auditors to facilitate smooth audit processes
• Provide administrative support by managing office supplies, coordinating vendors, arranging courier services, and handling correspondence to maintain efficient office operations
• Organize and maintain filing systems for company documents, contracts, licenses, permits, and confidential records to ensure easy retrieval and compliance
• Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and onboarding to support talent acquisition
• Prepare employment contracts, offer letters, HR correspondence, and personnel documents to ensure proper documentation and compliance
• Manage employee records, attendance, leave administration, work pass applications, and onboarding requirements to maintain accurate HR records
• Support employee engagement initiatives, respond to HR-related enquiries, and ensure adherence to company policies and Singapore employment regulations

Required competencies and certifications

• Diploma in Finance, Accounting, Business Administration or equivalent
• 1 - 2 years of relevant accounting and administrative experience