Admin & Accounts Executive

Admin & Accounts Executive
Monthly Salary: S$2,800–S$3,200, depending on experience and qualifications
Employment Type: Full-time
Location: International Plaza, Singapore
Working Hours: Monday to Friday, 9:00am–6:00pm

About the Role

Our client is seeking a meticulous and proactive Admin & Accounts Executive to support its Singapore office.

You will handle day-to-day bookkeeping, payment administration, office administration and business coordination for the company and its investment and vessel-owning entities. You will also work with colleagues in China and external professional service providers. Financial reporting, tax filings and audit matters are supported by external accounting professionals.

Key Responsibilities

Accounts & Finance Support

• Maintain accurate accounting records and separate financial schedules for the company and its related entities.

• Prepare invoices, receipts and statements of account; monitor receivables and follow up on outstanding payments.

• Verify supplier invoices, staff claims and supporting documents, and process payments following authorised approval.

• Perform bank reconciliations and investigate discrepancies promptly.

• Maintain petty cash, payment records and intercompany transaction schedules.

• Organise financial documents and coordinate with external accountants on CPF submissions, month-end and year-end closing, tax filings and audits.

• Follow payment approval procedures and maintain confidentiality of financial information.

Administration & Business Coordination

• Manage daily office administration, correspondence, supplies, records and service providers.

• Liaise with Singapore customers, suppliers and China-based colleagues on enquiries, quotations, orders, contracts and delivery arrangements.

• Maintain customer, supplier, contract and business records, and follow up on outstanding tasks.

• Coordinate with banks, corporate secretaries, accountants and other professional firms on KYC documentation, company updates and annual filing requirements.

• Maintain corporate and vessel-related records, including contracts, insurance and registration documents.

• Arrange meetings, business travel and visitor reception, and follow up on meeting action items.

• Support employee onboarding, attendance, leave administration and other HR records.

• Assist with company website updates, business materials and other administrative assignments as required.

Requirements

• Diploma or above, preferably in Accounting, Finance, Business Administration or a related discipline.

• Relevant experience in administration, bookkeeping, payment processing or business support is preferred.

• Proficient in Microsoft Office, particularly Excel; familiarity with accounting software is an advantage.

• Able to communicate in English and Mandarin, both verbally and in writing, to handle business correspondence and coordinate with China-based colleagues.

• Meticulous, organised and reliable, with good communication and time management skills.

• Able to work independently, prioritise tasks and follow through on outstanding matters.

• Willing to travel to China for business when required.

• Experience supporting Singapore companies or international trade operations is an advantage. Maritime industry experience is not required.

To Apply

Please submit your updated resume through
WhatsApp: 80392008
Email: [email protected]

ZY FUTURE INTERNATIONAL PTE. LTD.
EA Licence No.: 22C1409
EA Personnel: MA SHU
EA Registration No.: R25127424