Admin Executive (1 year contract)

We are seeking a proactive and organized Administrative Executive to support tracking of project timelines, coordination of tasks and procurement. The successful candidate will play a key role in ensuring smooth administrative operations, timely procurement processes, and effective coordination among internal teams, vendors, and stakeholders.

Responsibilities:

1) Project Tracking & Monitoring

• Maintain project schedules, trackers, and status reports.
• Monitor project progress, milestones, and deliverables toensure timely completion.
• Coordinate with project teams to obtain updates and followup on outstanding action items.
• Prepare project reports, dashboards, and summaries formanagement review.
• Maintain proper filing and documentation of project records.

2) Coordination & Administrative Support

• Coordinate meetings, site visits, and project-related activities.
• Prepare meeting agendas, minutes, and follow-up action logs.
• Liaise with internal departments, contractors, vendors, and external stakeholders.
• Manage correspondence, document control, and filing systems.
• Provide general administrative support to the team as required.

3) Procurement Administration:

• Source quotations and conduct price comparisons from vendors and suppliers.
• Prepare purchase requisitions, purchase orders, and procurement-related documentation.
• Liaise with vendors on quotations, deliveries, invoices, and payment matters.
• Monitor procurement timelines to ensure timely delivery of goods and services.
• Maintain procurement records, supplier databases, and contract documentation.
• Support vendor evaluation and onboarding processes.

Requirements:

• Diploma in Business Administration, Project Management, or related disciplines.
• Minimum 2 years of experience in administration or project coordination.
• Proficient in Microsoft Office applications such as Excel, Word, and PowerPoint.
• Good communication and interpersonal skills.
• Detail-oriented with strong follow-up and coordination skills.
• Ability to work independently and manage multiple priorities.