Boarding Executive (Facilities Management)

Why Join Us?
Be part of a vibrant and diverse residential community at Hwa Chong Institution Boarding School, where you can make a meaningful impact in each and every students life. Join a supportive team dedicated to creating a safe, comfortable and conducive living environment for students from diverse backgrounds. In this role, you will have the opportunity to take ownership of facilities operations, collaborate with different stakeholders and contribute directly to the well-being of our students. If you enjoy a dynamic, hands-on role where no two days are quite the same, we welcome you to be part of our team!

Introduction
As a Boarding Executive (Facilities Management), you will be responsible for overseeing and optimizing the organization's physical assets and resources to maintain a safe, efficient, and well-maintained environment. Your key role includes managing facilities, coordinating essential services, and ensuring all operational needs are met.

This position requires: A strong understanding of facility management principles, Excellent communication skills and the ability to collaborate effectively with various teams and stakeholders.

Duties &Responsibilities

• Supervise the performance of the term contractors (facilities maintenance, cleaning, pest control, etc.) within the residential facilities
• Assist in implementing preventive and ad-hoc facilities maintenance and housekeeping Assist in implementing preventive and ad-hoc facilities maintenance and housekeeping programmes for all building and Mechanical & Electrical (M&E) installations, ensuring compliance with statutory and regulatory requirements.
• for all building and Mechanical & Electrical (M&E) installations, ensuring compliance with statutory and regulatory requirements.
• Work with the team to handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control
• Provide feedback and assist the school to formulate and renew standard operating procedures for routine and preventive operations relating to facilities maintenance, cleanliness, and pest control
• Support the team on apartments inspection, defects rectification, assets enhancement, and minor improvement work
• Gather relevant data and information to support the annual budgeting of funds for repairs and improvement programmes.
• Check and endorse contractors’ claims for payment
• Attend monthly contractors’ meetings and assess contractors’ monthly performance
• Sourcing and collating data in preparation for the annual budgeting of funds for repairs or improvement programs
• Escalate any critical issues for management decisions including handling complaints and requests
• Supervise fire safety matters and security of the estate
• Providing general administration duties e.g. Duty Boarding Executive, and ability to interact with students, parents, and teachers of various nationalities
• Willing to stay in at Boarding School and be able to perform night shifts during weekdays and/or weekends

Requirements

• Diploma/Degree in Facilities Management, Engineering, Estate Management or related field
• Preferably at least 2 years of relevant experience in facilities or estate operations
• Familiarity with contractor management, basic M&E systems, and Singapore regulatory requirements is an advantage
• Strong coordination, problem-solving and communication skills
• Able to work independently and as part of a team
• Comfortable working in a residential/boarding environment, including shift duties (nights/weekends)
• Able to interact with students, parents and staff of diverse backgrounds