Admin Assistant (1 Year - From 1 Dec 2026 to 30 Nov 2027)

Contract Duration

· 1 Year (From 1 December 2026 to 30 November 2027)

Working Location

· Changi South (Expo area)

Working Arrangement

• 5 Days (Mon to Fri: 7.30am to 4.30pm)
• Lunch: 1 hour

Offered Salary

1 December 2026 to 30 June 2027

· $12.52 per hour

1 July 2027 to 30 November 2027

· $13.62 per hour

Requirements

· Minimum GCE ‘O’ Level

· Must be PC literate and able to use Microsoft Office Applications

· Able to work independently and in a team environment

Job Description

Support with (i)the verification and processing of new Publisher Account applications, (ii)correspondences with publishers on the tightened control measures for new publisher accounts and ISN applications, (iii) clean-up exercise of publisher’s accounts to ensure correct categorisation in Deposit Portal and (iv)administrative matters for acquisition of physical library materials.

1. Verification and processing of new Publisher Account applications

a) Check the information submitted by publishers on Deposit Portal

b) Request and review additional information and supporting documents from publishers

c) Assess applications against the established criteria and recommend approval or rejection of applications

Outcome

· Approval or rejection of Publisher Account, International Standard Number applications and Digital Legal Deposit submissions

2. Correspondences with publishers on tightened control measures for new Publisher Accounts and ISN applications

a) Attend to enquiries from publishers on the tightened control measures for new Publisher Accounts and ISN applications

Outcome

· Timely follow-up on enquiries from publishers

3. Publisher account clean-up exercise

a) Compile data related to publisher accounts

b) Check on publisher account categories and update to correct categories in Deposit upon confirmation from publishers

c) Correspond with publishers for incorrect publisher account categories

Outcome

· Accurate publisher accounts information in Deposit Portal

4. Support acquisition of physical library materials

a) Perform administrative duties such as compile data, reports for acquisition of physical library materials

b) Any other duties assigned by Supervisor and Managers

Outcome

· Accurate and timely compilation of orders data

Expected Performance Output

· Verify and process minimally 20 new Publisher Account, International Standard Number applications and digital Legal Deposit submissions per category daily

· Complete the publisher account clean-up exercise to ensure the correct categorisation of approximately 14,000 accounts

· Handle minimally 20 publishers’ enquiries on the tightened control measures for new publisher accounts and ISN applications, or as assigned by appointed supervisor(s)

EA License No.: 96C4864

Reg No.: R1106928 TOH LAY HOON (JESSICA)