Temp Officer (Manufacturing, Trade & Connectivity)

Overview:
As Temporary Officer, Manufacturing, Trade & Connectivity (MTC), you will support MTC by providing administrative and logistical support for workshops, major meetings and other operational activities. The role involves coordinating event arrangements, establishing and maintaining administrative processes and records, and supporting the MTC team's day-to-day operations.

Job Scope:
Workshop and Meeting Support

• Provide administrative and logistical support for workshops and major meetings, including preparation, on-site coordination and follow-up activities.
• Establish and maintain administrative processes and tracking tools, including participant lists, registration records, logistics checklists and related documentation.
• Coordinate venue bookings, meeting arrangements, invitations and participant registrations.
• Obtain quotations from catering and other service providers, and coordinate catering arrangements, including dietary requirements and delivery schedules.
• Prepare workshop and meeting materials, attendance lists, name tags and other relevant documentation.
• Liaise with internal stakeholders and external vendors on workshop and meeting arrangements.
• Consolidate post-workshop and meeting documentation such as workshop reports, feedback, attendance records and follow-up actions, where required.

Administrative and Data Management Support

• Perform data entry, verification and updating of records, spreadsheets and databases.
• Maintain organised electronic records, filing systems and administrative documentation.
• Compile and organise information and reports to support the MTC team’s activities.
• Provide other administrative and operational support as required.

Requirements:

• Minimum Degree or equivalent qualification in Hospitality Management, Event Planning, Business Administration, or related field.
• Has good organisational and time management skills, with attention to detail.
• Knowledge of and experience in using AI tools, such as Microsoft Copilot, would be an advantage.
• Good written and verbal communication skills.
• Able to work independently and manage multiple tasks within deadlines.
• Prior experience or background in events management, project administration would be preferred.

Working Hours: Mondays to Thursdays: 8.30am to 6pm, Fridays: 8.30am to 5.30pm

Contract Period: 9 months (estimated start date: Jan 2027)

Salary: $3300/month

Location: High Street (City Hall)

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE