Accounts & Admin Assistant (with HR Support)

Accounts & Admin Assistant

Company: BlindXpert Pte Ltd

About the role

We are looking for a responsible and organised person to handle daily accounts, administration and basic HR support using Xero and Info-Tech HR system.

Job responsibilities

Accounts

• Prepare invoices, receipts and credit notes in Xero.

• Record customer deposits and payments, and follow up on outstanding balances.

• Check supplier invoices and prepare payments for management approval.

• Update accounting records and perform bank reconciliations.

• Process staff claims and petty cash.

• Coordinate with sales and installation teams on billing matters.

• Assist the accountant with month-end closing and filing.

Basic HR support

• Maintain employee records in the Info-Tech HR system.

• Update attendance, leave and overtime records.

• Prepare payroll information for management review.

• Assist with employee onboarding and offboarding.

• Arrange interviews and maintain recruitment records.

• Keep employee and salary information confidential.

Administration

• Maintain proper filing and documentation.

• Manage office supplies and provide daily administrative support.

• Coordinate with colleagues, suppliers and service providers.

• Perform other related duties assigned by management.

Requirements

• At least 1 year of relevant accounts or administrative experience.

• Basic knowledge of bookkeeping and accounting.

• Experience with Xero is preferred.

• Knowledge of Info-Tech HR system is an advantage.

• Basic Microsoft Excel and computer skills.

Personal qualities

• Responsible, honest and trustworthy.

• Organised and able to multitask.

• Careful with numbers and details.

• Able to keep company and employee information confidential.

• Proactive and able to meet deadlines.

• Good team player with a positive attitude.

• Willing to learn and work independently.