Front of House / Guest Services Executive (1-Year Contract)

Job Summary

You will support the Singapore office by welcoming visitors and colleagues, coordinating office activities, and ensuring smooth daily operations as a Front of House Executive for a global investment management firm.

Responsibilities

• Greet visitors, colleagues, and interview candidates to deliver a professional and positive guest experience
• Answer and direct incoming calls discreetly to appropriate personnel
• Coordinate meeting room bookings, video conferences, and audio-visual setups to facilitate smooth meetings
• Organise catering, team lunches, internal gatherings, and office events to support team engagement
• Liaise with catering and office maintenance vendors to coordinate services and maintenance works efficiently
• Manage incoming and outgoing mail, couriers, and deliveries to ensure timely distribution
• Maintain pantry and office supplies to keep the workplace well-stocked and presentable
• Maintain calendars, files, and shared documentation using platforms such as Confluence and SharePoint for effective information management
• Provide coverage and support for the wider facilities team as needed to ensure continuous office operations

Preferred competencies and qualifications

• Interest in Singapore’s food and dining scene, hosting, and event planning to enhance office events
• Confidence using AI tools to improve day-to-day efficiency

Other Information

• EA Licence No.: 11C5502
• EA Registration No.: R1331697