Crewing Officer (Ship Owner)

Role Overview

We are seeking a Crewing Officer to support crew deployment and personnel administration for assigned vessels. The successful candidate will coordinate crew changes, maintain accurate records and work closely with vessels, manning agents and internal teams to ensure timely and cost-effective arrangements.

Key Responsibilities

• Plan and coordinate crew changes with vessels, manning agents and port agents.

• Arrange flights, visas, accommodation, transport and other travel requirements.

• Verify seafarer certificates, medical records and travel documents before deployment.

• Monitor crew schedules, contract expiry dates and relief requirements.

• Prepare employment contracts, joining instructions and crew documentation.

• Maintain accurate crew records in the crewing management system.

• Coordinate training and certification renewals.

• Compile appraisal reports and support crew performance reviews.

• Check crew-change invoices, travel expenses and related payments.

• Liaise with seafarers and relevant departments on personnel matters.

• Support compliance with applicable crewing requirements and internal procedures.

• Perform other crewing and administrative duties as assigned.

Requirements

• Diploma in Maritime Studies, Human Resources, Business Administration or a related discipline.

• At least 1 year of experience in crewing or marine personnel administration.

• Familiarity with crew-change arrangements and seafarer documentation.

• Knowledge of STCW and Maritime Labour Convention requirements would be advantageous.

• Strong organisational skills and attention to detail.

• Good communication and coordination skills.

• Proficient in Microsoft Office; experience with crewing systems is an advantage.

• Able to manage multiple priorities and respond to urgent crew matters when required.