Faculty Affairs Executive - HR Operation

About the Role

Working closely with the Faculty Affairs Lead, you’ll be the operational backbone for faculty-related matters across multiple engineering schools — coordinating with Faculty Administrators, HR Business Partners, and senior leadership to keep processes running smoothly, accurately, and on time.

What You Will Do

Faculty Recruitment

• Coordinate faculty recruitment activities across schools, including global outreach events and campus visit programmes
• Liaise with Faculty Administrators and HR Business Partners to manage recruitment timelines and processes
• Support preparation of faculty appointment dossiers and documentation for committee review
• Track search progress and recruitment metrics; prepare reports for College leadership

Faculty Appointments & Reappointments

• Manage administrative processes for new faculty appointments, contract renewals, and reappointments
• Coordinate with schools to ensure timely submission of documentation and compliance with university policies
• Maintain accurate records of faculty appointments and contract terms

Faculty Performance Appraisal

• Oversee the annual faculty appraisal exercise, ensuring adherence to timelines and processes
• Coordinate with Faculty Administrators and HR Business Partners to compile and track appraisal submissions
• Prepare reports on appraisal outcomes for leadership review; support performance management initiatives

Faculty Promotion & Tenure

• Coordinate promotion and tenure review processes across schools
• Work with Faculty Administrators to ensure complete and timely submission of promotion dossiers
• Maintain documentation and tracking systems for promotion cases; support preparation of committee materials

Faculty Development & Culture

• Assist in organising faculty development programmes, workshops, and engagement activities
• Support onboarding programmes for new faculty members
• Facilitate communication of faculty-related policies and resources

Strategic Support & Process Improvement

• Contribute to the review and streamlining of faculty-related processes for greater efficiency
• Prepare presentations, reports, and briefing materials for committees and leadership
• Maintain comprehensive databases and management information systems for faculty affairs
• Support ad-hoc projects related to faculty matters at the college level

What We Are Looking For

• Diploma or Degree in Human Resources Management, Business Administration, or a related field
• Experience in faculty affairs or academic HR is highly advantageous
• Strong organisational and project management skills — able to manage multiple priorities and connect processes logically
• Data-driven and analytical, with the ability to prepare clear reports using M365 tools and data management systems
• Proficient in Microsoft Office Suite, M365 productivity tools, and database management; strong tech literacy and interest in AI-enabled tools advantageous

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Ho Kah Yeow | R1879233

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