Workshop Admin & Operations Coordinator

Job Description & Requirements

Due to the expansion of our company, we are looking for a Workshop Admin & Operations Coordinator to join one of our branches.

Job Scope

- Monitor the workshop system and ensure invoices are issued accurately and on time

- Follow up on accounts receivable and ensure timely collection of outstanding payments

- Handle payment collection and maintain proper records

- Answer incoming calls and attend to customer enquiries

- Liaise with customers, workshop staff and other departments on daily operational matters

- Place orders with suppliers and ensure purchases are properly recorded in the accounting system

- Liaise with suppliers and follow up on orders and delivery status

- Ensure goods are delivered on time and items received are in accordance with orders placed

- Coordinate and follow up on outstanding orders

- Coordinate vehicle movements and arrange for vehicles to be transferred between locations when required

- Maintain proper administrative records and supporting documents

- Perform any other duties assigned by the supervisor or management

Requirements

- Good communication and coordination skills

- Able to multitask and follow up on outstanding matters independently

- Basic computer and administrative skills

- Experience in invoicing, purchasing, accounts receivable or workshop administration will be an advantage

- Preferably possess a valid Singapore Class 3 driving licence

Working Hours

Monday to Friday: 9:00 AM – 6:00 PM

Saturday: 9:00 AM – 5:00 PM (Alternate Saturdays off)

Salary

$2,000 – $2,800 per month, depending on experience.