Personal Assistant

Personal Assistant

Job Summary

We are seeking a reliable and proactive Personal Assistant to support the Director with daily business and administrative tasks, ensuring smooth operations and effective communication across internal and external stakeholders.

Responsibilities

• Manage the Director’s daily schedules, appointments, and reminders to optimize time and priorities
• Coordinate meetings, business arrangements, and follow up on action items to ensure timely completion
• Assist with WhatsApp messages, emails, and general correspondence to maintain clear communication
• Prepare documents, reports, and simple presentations to support business needs
• Liaise professionally with staff, suppliers, business partners, and external parties to facilitate collaboration
• Plan, post, and manage social media content across platforms such as Instagram, Facebook, TikTok, and Xiaohongshu to enhance online presence
• Capture photos or videos and create simple social media content when required to support marketing efforts
• Handle confidential information with discretion and professionalism
• Perform other administrative and personal assistant duties as assigned to support business operations

Preferred competencies and qualifications

• Previous experience as a Personal Assistant, Administrative Assistant, or similar role to demonstrate relevant skills
• Experience managing social media platforms such as Instagram, Facebook, TikTok, or Xiaohongshu to support content creation and engagement
• Proficiency in written and spoken English to ensure effective communication
• Familiarity with Microsoft Office, Google Workspace, and Canva to efficiently produce documents and content
• Ability to organize, take responsibility, and independently follow up on tasks to ensure completion
• Strong communication and interpersonal skills to collaborate effectively with diverse stakeholders
• Capability to manage multiple tasks in a fast-paced environment while maintaining attention to detail
• Trustworthiness and responsibility to handle sensitive information and tasks reliably

Other Information

Working Location Singapore