Accounts, Administration, Operation Executive Full-time Occupation

Company Overview

• Wolfgang Violin Studio, founded in 2009 in Singapore, specializes in violin, piano, and cello education. The academy nurtures award-winning young musicians and expands innovative music programs with plans for international growth. https: //www.wolfgangviolin.com/copy-of-about-us

Job Summary

Join Wolfgang Violin Studio as a full-time Administrative and Accounts Executive to support financial operations and administrative functions, ensuring accurate reporting and efficient processes in a dynamic music education environment. This is a 5.5-day work week position. Candidate must be able to work on both Saturday and Sunday.

Responsibilities

• Maintain accurate financial records by performing bookkeeping and accounting tasks to ensure timely submission of reports for management review
• Process payroll, calculate CPF contributions, and manage quarterly GST submissions and income tax filings to ensure compliance with regulatory requirements
• Calculate monthly sales commissions, consolidate financial data, and update databases for precise financial tracking
• Generate financial reports as requested by management to support informed decision-making
• Utilize technology and software tools to improve work efficiency and streamline financial processes
• Manage work pass applications and maintain communications with the Ministry of Manpower (MOM) to ensure adherence to employment regulations
• Maintain fixed asset schedules, manage inventory codes, and reorder supplies to support uninterrupted operations
• Collaborate with customer service and operations teams to provide prompt and accurate responses to inquiries and oversee fee collection processes
• Review and propose relevant government grants periodically and manage the grant application process to secure funding opportunities
• Identify and pursue engagement opportunities with various government agencies to support business growth
• Perform additional duties as assigned by the Finance Manager or Management to support overall finance and administrative functions
• Develop and maintain strong relationships with customers by addressing queries, concerns, and feedback in a timely and professional manner
• Manage lesson schedules, bookings, and cancellations, ensuring accurate records
• Accurately maintain student records, attendance, and payment information, generating reports as required

Preferred competencies and qualifications

• Use Microsoft Office applications, especially Word and Excel, to support daily administrative and financial tasks
• Operate workplace technology and software such as EPOS, Metro, Favour, and Carbonate; knowledge of these tools is advantageous but not mandatory
• Apply familiarity with IFRS 116 accounting standard to enhance accounting accuracy and compliance
• Use Google Calendar and education management and CRM platform suites to support scheduling and communication
• Demonstrate a positive attitude, eagerness to learn, and strong work ethics to contribute effectively to the team
• Work professionally and resourcefully both independently and collaboratively with minimal supervision
• Manage multiple tasks efficiently using strong organizational and time management skills
• Communicate clearly within the organization and with external stakeholders in written and spoken English to support effective collaboration and reporting