Accounts Assistant

Responsibilities

• Perform Accounts Payable (AP) functions and ensure timely processing of supplier invoices.
• Match supplier invoices against Goods Receipt Notes (GRNs) and Purchase Orders (POs).
• Monitor PO pricing, identify variances, and prepare variance reports for management review.
• Process and verify staff claims, prepare payment vouchers, and arrange payments.
• Prepare bank payments and perform monthly bank reconciliations.
• Monitor payment schedules to ensure timely settlement of outstanding invoices.
• Conduct monthly supplier statement reconciliations and investigate discrepancies with suppliers.
• Liaise with Purchasing, Warehouse, and other departments to resolve invoice and payment variances.
• Prepare AP schedules and supporting documents for internal and external audits.
• Coordinate and maintain audit schedules, including prepayments and fixed asset schedules.
• File and maintain invoices, payment vouchers, and supporting documents in an organized and systematic manner.
• Assist in ad hoc assignments and projects as assigned by the manager.

Requirements

• Diploma in Finance, Accounting, Business Administration, or a related discipline.
• Minimum 3 to 5 years of relevant Accounts Payable experience.
• Meticulous, organized, and detail-oriented.
• Proficient in Microsoft Office applications and computer literate.
• Experience with SYSPRO accounting software will be an added advantage.
• Strong interpersonal and communication skills, with the ability to work effectively across departments.
• Able to work independently and thrive in a fast-paced environment.

Preferred Attributes

• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Team player with a positive attitude and willingness to learn.