ADMIN

1. Operations Coordination

• Coordinate daily vessel orders with purchasing and sales teams.
• Liaise with port agents, suppliers, and logistics providers for ship’s eta and etd
• Update ship schedule
• Liaise with third party logistics company for job assign
• Prepare delivery plans to meet urgent and last-minute vessel requirements.
• Checking third party invoice tally with order confirmation.
• Filing supplier invoice/DHL invoice/air cargo/sea freight invoice
• Good receiving base on supplier delivery note or invoice in system

• Maintain accurate inventory records (inbound & outbound).
• Update spare part care off items to sales team by email & wechat
• Conduct stock checks and assist in stock audits.
• Monitor stock levels and inform purchaser for replenishment.
• Ensure proper labeling and documentation of goods.

3. Documentation & Reporting

• Record daily warehouse transactions in the system.
• Prepare operational and inventory reports.
• File delivery confirmations signed by vessel crew.
• Maintain proper records for inspection and compliance.

4. Inventory & Stock Control

• Monito fast-moving and critical items.
• Preven overstocking and stock shortages.
• Check expiry dates for provisions and consumables.
• Ensure proper storage conditions (temperature control if required).

5. Coordination with Warehouse Team

• Support loading and unloading activities documentation.
• Assis in resolving discrepancies or damages.

Requirements

• Diploma or equivalent in Logistics, Supply Chain, or Business Administration.
• Experience in ship chandling, marine supply, or warehouse operations preferred.
• Knowledge of vessel delivery procedures and port operations.
• Proficient in MS Office (especially Excel).
• Good organizational and coordination skills.