Senior Purchasing Executive (Hotel)

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure close liaison and effective coordination across all assigned departments, with a particular emphasis on both food and non-food categories.
• Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use.
• Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement.
• Process and keep track of every:

1. Purchase requisition
2. Purchase order
3. Contract for regular supplies, upkeep and maintenance
4. Stewarding list

• Ensure conformity to standards and specifications of goods and services as required.
• Ensure that requisitions from the originating departments are routed through proper channels.
• To constantly endeavor to obtain goods at a competitive price without compromising quality standards.
• Maintain proper planning and control.
• Ensure that all relevant documents have been duly signed and approved by the authorized signatories.
• Ensure that store inventories do not exceed desired limit.
• Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate.
• Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner.
• Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head.
• To maintain and upkeep the Approved Vendor List (AVL).
• Keep abreast of current affairs and the market situation that is relevant to his/her function.
• Act as an advisor for departments on all matters relating to the Procurement function:

1. Recommend/source for suitably qualified and legitimate vendors
2. Advise on delivery, sustainability requirements, and procurement processes
3. Recommend process improvement strategies

• Perform any other duties that may be assigned from time to time.

Requirements:

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality industry.
• Familiarity with SAP and Ariba would be advantageous
• Proficient in administrative and contracting works
• Proficient in use of MS Office Applications (Word, Excel, PowerPoint)
• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders
• Hardworking and meticulous with a positive learning attitude
• Able to work well under stress in a fast-paced environment