Front of House / Guest Services Coordinator (Financial Services | 12-Month Contract)

About the Role

Our client, a global investment management firm, is seeking a Front of House / Guest Services Coordinator to support its Singapore office. You will create a welcoming experience for visitors and employees while ensuring smooth daily office operations, coordinating events and catering, and supporting workplace logistics.

Key Responsibilities

• Welcome visitors and employees, manage incoming calls, and maintain a professional and welcoming reception area.

• Coordinate office events, team lunches and internal gatherings, including sourcing catering and recommending dining options.

• Liaise with maintenance, catering and other service providers to ensure timely delivery of services.

• Monitor and replenish pantry items, stationery and office supplies.

• Support facilities matters and general office upkeep.

• Handle incoming and outgoing mail, deliveries and courier arrangements.

• Manage meeting room bookings and assist with audio-visual equipment and video conferencing setup.

• Maintain office files, calendars and team documentation using Microsoft Office, SharePoint and Confluence.

• Identify opportunities to streamline administrative tasks through digital and AI tools.

• Provide other administrative and workplace support as required.

Requirements

• Relevant experience in reception, guest services, office administration, workplace coordination or hospitality.

• Strong interpersonal and communication skills, with confidence engaging stakeholders across different seniority levels.

• Proficiency in Microsoft Word, Excel and Outlook.

• Familiarity with SharePoint and Confluence would be advantageous.

• Interest in using AI and digital tools to improve administrative processes.

• An enthusiasm for event coordination and good knowledge of Singapore’s dining and catering options.

• Strong organisational skills, attention to detail and the ability to manage competing priorities.

• A warm, proactive and collaborative approach, with willingness to undertake hands-on office duties.

• Ability to remain composed and exercise sound judgement when handling time-sensitive requests.

EA Registration No.: R1331697
Morgan McKinley Pte Ltd | EA Licence No.: 11C5502