Finance & Administration Manager
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Finance & Administration Manager
We are seeking a Finance & Administration Manager to oversee a broad range of administrative functions, with a primary focus on accounting and finance, in a small office environment.
The successful candidate will be responsible for overseeing the day-to-day accounting and finance functions of the Singapore entity, as well as handling a wide range of back-office functions, including reporting to the Japan headquarters, HR and general administration.
Key Responsibilities
- Review monthly bookkeeping and accounting records, and prepare and review monthly financial statements and management reports
- Prepare and submit monthly financial reports and other required information to the Japan headquarters
- Manage budget vs. actual results, prepare forecasts, and analyse financial performance and variances
- Prepare supporting information and documents for quarterly and year-end closing
- Liaise and coordinate with external accounting service providers
- Review and manage invoices, prepare payment lists, process payments through online banking platforms, and coordinate internal approvals
- Monitor bank balances and cash flow, and arrange fund transfers in SGD, JPY and other currencies as required
- Liaise with banks on operational and administrative matters
- Monitor accounts receivable and incoming payments, follow up with relevant internal departments on outstanding items, and maintain collection records
- Provide monthly payroll information to the external payroll service provider, review payroll calculations, and arrange salary payments
- Monitor and coordinate CPF-related matters
- Support HR administrative procedures for expatriate and local employees, including employee benefits and other employment-related matters
- Coordinate annual audits with external auditors and prepare the required information and documentation
- Monitor GST, Corporate Income Tax and other applicable tax filing and payment matters in coordination with external advisors
- Handle administrative matters relating to IRAS and other relevant Singapore authorities
- Liaise with external accounting and tax advisors on accounting, tax and compliance matters
- Provide financial data and supporting documents required for group consolidation and reporting
- Manage internal application and approval processes relating to contracts, expenses and other administrative matters
- Liaise with external vendors regarding IT, office facilities and other general administrative matters
- Maintain internal administrative documents and templates, and prepare or update operational manuals and handover documentation
- Handle other general finance, HR and administrative matters relating to the Singapore entity
Requirements
- Relevant accounting and finance experience in Singapore
- Practical experience in, or sufficient knowledge to manage and review, month-end closing, financial reporting, payments and accounts receivable
- Business-level Japanese
*Daily communication and reporting to the Japan headquarters are required.*
- Business-level English
*English is required for communication with auditors, accounting and tax service providers, banks and other external parties in Singapore.*
