Assistant Manager / Senior Executive, Project Management

Job Summary

PM Executive coordinates projects end-to-end to improve patient safety, care quality, and operational efficiency while ensuring compliance with healthcare regulations.

Responsibilities

• Define project scope, timelines, and manpower requirements collaboratively with stakeholders to align with healthcare objectives

• Align project plans and execution with Ministry of Health (MOH) regulations and healthcare standards in Singapore

• Coordinate effectively between clinical and non-clinical teams to ensure seamless integration of care delivery and project activities

• Schedule and manage meetings, ensuring timely follow-ups on action items to maintain project momentum

• Support regulatory compliance by assisting in audits, inspections, and accreditation processes, maintaining accurate documentation for reviews

• Monitor project timelines, budgets, and resource allocation to identify and mitigate risks such as staffing shortages or operational disruptions

• Maintain comprehensive project documentation including SOPs, workflows, care protocols, progress reports, and dashboards for management and regulatory reporting

• Collect and analyze quality improvement data such as KPIs and incident reports to recommend actionable process enhancements

• Liaise with medical suppliers, IT vendors, and contractors to ensure project deliverables meet healthcare standards

• Support contingency planning and emergency preparedness to enhance operational resilience

• Undertake additional responsibilities as directed by company management

Required competencies and certifications

• Bachelor Degree or Diploma in a related discipline

• At least 8 years of relevant work experience

Preferred competencies and qualifications

• Communication and relationship management skills to foster collaboration across teams

• Leadership skills to guide project teams and influence stakeholders

• Understanding of healthcare operations and nursing workflows to ensure project relevance

• Knowledge of healthcare regulations, especially local MOH requirements, to maintain compliance

• Basic data analysis skills for quality improvement initiatives

• Familiarity with healthcare systems such as EMR and incident reporting tools to support project execution

• Attention to detail critical in patient care settings for accurate documentation and reporting