Operation Assistant

(For Inventory/Production support)

Job Description

• Inventory management for Inventory items (RM&FG), Precious Metals and Non-inventory items.
• Monitor and maintain accurate inventory records by using ERP system.
• Perform regular inventory checks and reconcile physical stock against system balances.
• Monitor stock levels to ensure sufficient material availability and prevent shortages or overstocking.
• Track and record inventory movements, including stock transfers, material receipts, issues, returns, and inventory adjustments.
• Maintain proper inventory identification, labelling, storage, and traceability.
• Investigate inventory discrepancies and coordinate with relevant departments to resolve stock-related issues.
• Support regular stocktaking and cycle counting activities.
• Perform job material transactions and ensure inventory are recorded accurately in a timely manner.
• Incoming Material: perform ERP system data entry for GRN and PO receiving. track incoming Material inspections, handle exchanges for non-conforming items.
• Supplier Coordination: Maintain close contact with supplier to ensure material delivery schedules meet production plan.
• Pack use up or to-be-repaired materials and parts, prepare shipping documents, arrange shipments, and follow up on delivery status.
• Lot control for Mass Production: Monitor and record the movements of materials and finished goods to ensure lot number traceability and effective control.
• Prepare monthly reports, including Precious Metal, Material & Finished Goods, and Consumable items.
• Asign job to production dept based on customer demand and keep communicate with relavant PIC.
• Assist with operational work to ensure the smooth progress and continuity of daily production activities.
• Oversee general production processes from raw material staging through to finished goods completion.
• Monitor and follow up on daily production workflows to ensure strict adherence to Job Setup Instructions and quality standards.
• Maintain production efficiency and effectiveness across the department by optimizing resource utilization.
• Update tracking systems and movement sheets timely for each production stage to ensure accurate status visibility and on-time shipment.
• Address and resolve daily line feedback and operational issues promptly to minimize downtime and prevent delays.
• Collect and gather data/information required for project preparation, process improvement, and capacity evaluation.

• Conduct monthly stock counts to reconcile opening and closing inventory balances across active and completed job files.
• Support inventory movement and stock control to maintain optimal inventory levels and trigger timely replenishment orders.
• Perform other ad-hoc operational and administrative duties as assigned by management.

Job Requirements

• At least 2 to 3 years of working experience, preferably in factory environment
• Team player with a positive attitude
• Possess good interpersonal skills
• Meticulous, well-organized and can work well under time constraints
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task.