Admin Executive (Programme & Events Support)

Admin Executive (Programme & Events Support)

Job Details

• Salary: $2,760 – $3,340 per month

• Contract Duration: 12 months

• Nearest MRT: Caldecott MRT Station

• Working Hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am – 5.30pm (Friday)

Key Responsibilities

Volunteer Programme Coordination

• Support volunteer recruitment and onboarding, including interview scheduling, document preparation and administrative arrangements.

• Maintain and update volunteer records, training attendance and deployment schedules.

• Follow up with volunteers on required documents, forms and administrative matters.

• Assist in coordinating volunteer briefings, training sessions and engagement activities.

Event & Administrative Support

• Coordinate logistics and arrangements for meetings, workshops, training sessions and events.

• Prepare event materials, attendance lists, meeting notes and feedback forms.

• Track follow-up actions and ensure administrative tasks are completed on time.

• Compile programme information, attendance data and feedback for reporting purposes.

• Maintain accurate records, databases and documentation.

• Assist with general administrative duties, including correspondence, procurement and claims processing.

• Provide day-to-day coordination support to ensure programmes and activities run smoothly.

Requirements / Preferred Qualifications

• Good organisational skills with the ability to manage multiple tasks and deadlines.

• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.

• Good written and verbal communication skills.

• Detail-oriented and able to maintain accurate records and documentation.

• Able to work independently while following established procedures.

• Responsible, proactive and willing to learn.

• Comfortable communicating and coordinating with different stakeholders.

• Prior experience in administration, programme coordination, volunteer management or event support would be an advantage.

• Candidates with a service-oriented mindset and an interest in supporting volunteer or community-related activities are encouraged to apply.
  

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  SABZ | JO-2610-29553

  BGC Group Pte Ltd- Outsourcing Division

  EA Licence No. 05C3053

  Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.