Banking Administrative Support Executive

Job Summary

Support the General Administration Department of a reputable bank by coordinating facilities maintenance, managing vendor relations, conducting site inspections, and assisting renovation projects to ensure efficient and safe office operations.

Responsibilities

• Coordinate and oversee repair and maintenance works performed by technicians, vendors, and contractors to ensure timely and quality completion
• Manage office maintenance schedules and vendor appointments, following up on progress to maintain operational efficiency
• Conduct regular site inspections to verify that facilities and equipment are well maintained and compliant with standards
• Support renovation projects by coordinating with contractors and monitoring progress to ensure timely completion
• Plan and propose enhancements to office layouts, systems, and safety equipment to improve workplace functionality and safety
• Manage preventive maintenance schedules and ensure timely renewal of building permits to maintain compliance
• Organise and maintain all facilities-related documentation and reports for accurate record-keeping and audit readiness
• Respond promptly to emergencies and escalate issues appropriately to minimise disruption and maintain safety
• Process invoices related to facilities works and services accurately and in a timely manner
• Undertake additional duties as assigned by the Head of Department to support overall administrative functions

Preferred competencies and qualifications

• Diploma in facilities management or related field is a plus
• 1–2 years of relevant experience in facilities or building management preferred
• Fresh graduates with strong interest in facilities coordination are welcome to apply
• Proficient in Microsoft Office applications to support documentation and reporting
• Strong interpersonal and communication skills to liaise effectively with vendors and internal teams
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Good problem-solving skills and a hands-on approach to address facilities issues proactively

Other Information

Location

• Work location: Raffles Place

Why Join Us

• Gain exposure in a reputable bank’s administrative division
• Develop hands-on experience in facilities management
• Work in a dynamic and supportive environment