F&B Admin Executive

Loca Niru embodies the harmonious fusion of nature, creativity, and the artistry of both Japanese and French culinary techniques. Helmed by Chef Shusuke Kubota, the restaurant celebrates craftsmanship through innovative dishes that honour tradition while pushing creative boundaries, bringing together ingredients from various cultures and traditions, served in perfect harmony in a single space, where guests can enjoy the creations, atmosphere, and indulge in the moment. At Loca Niru, we don't just serve food, we tell stories through cuisine. Each dish is served with a vision of bringing forward the story behind every ingredient used, and how it makes an impact in our everyday lives around the world. Loca Niru aims to provide guests with a takeaway that is more than just dining - a learning experience, a journey.

We are looking for a proactive F&B Admin Executive to support our restaurant’s daily operations, and will report to our Restaurant Manager/ Assistant Restaurant Manager. He/She is responsible for managing and coordinating all administrative, financial, and compliance-related support functions for the F&B outlet. This role requires organisational skills, attention to detail, and the ability to handle confidential and customer-facing matters.

Key Responsibilities

1. Administrative Support

• Handle daily administrative duties including filing, data entry, and documentati
• Prepare and maintain staff records, attendance, and training trackers
• Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)

2. Purchasing & Inventory Coordination

• Coordinate with suppliers for orders, deliveries, and price updates
• Maintain accurate records of inventory, invoices, and delivery orders
• Follow up with vendors on product availability, discrepancies, or quality issues
• Assist in stock-take preparations and documentation
• Investigate and reconcile inventory variances

3. Operations Support

• Support the Restaurant Manager with scheduling, manpower planning, and roster updates
• Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders
• Prepare documents for audits, licensing, and compliance requirements

4. Customer & Service Support (when required)

• Assist with reservation management or customer enquiries during peak periods
• Support front-of-house operations with basic service tasks if needed

5. Financial & Billing Support

• Handle petty cash, expense claims, and daily cash reconciliation when required
• Verify invoices and submit them for finance processing

6. General Office & Outlet Coordination

• Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).
• Ensure office supplies, forms, and operational materials are well-stocked.
• Any other duties as assigned
  

Requirements

• Minimum an O-Level, Nitec, Diploma, or professional certificate
• At least 1-2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus
• Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment
• Willing to work on weekends and perform overtime when necessary

By submitting your application, you consent to the collection, use, and disclosure of your personal data by Gaia Japanese Concept for the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).

You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.