Account Executive

Job Summary

We are looking for a detail-oriented and responsible Account Executive to support the company's daily accounting and finance operations. The successful candidate will handle accounts payable and receivable, payment processing, bank reconciliations, financial records, and project-related accounting matters, ensuring compliance with Singapore's accounting standards, tax requirements, and company policies.

Key Responsibilities

1. Accounts Payable and Receivable

- Handle daily accounts payable (AP) and accounts receivable (AR) transactions.

- Verify suppliers' invoices, subcontractors' claims, payment vouchers, and supporting documents.

- Prepare payment schedules and monitor outstanding receivables and payables.

- Follow up on customer collections and supplier payment matters.

- Maintain accurate records of invoices, receipts, credit notes, and debit notes.

2. General Accounting and Financial Reporting

- Perform daily accounting entries and maintain the general ledger.

- Prepare monthly bank reconciliations and supplier/customer reconciliations.

- Assist with monthly closing, management reports, and financial statements.

- Maintain proper filing and documentation of accounting records.

- Assist with audit schedules and provide supporting documents to external auditors.

3. Construction Project Accounting

- Monitor project expenses, subcontractor costs, material purchases, and other project-related transactions.

- Assist in tracking project budgets, actual costs, and cost variations.

- Verify progress claims, payment certificates, variation orders, and related supporting documents.

- Liaise with project managers, quantity surveyors, suppliers, and subcontractors on billing and payment matters.

- Assist in preparing project cost reports and outstanding payment reports.

4. Tax and Statutory Compliance

- Assist with GST reporting and preparation of supporting documents for GST returns.

- Support corporate income tax computations and annual tax filing requirements.

- Assist with annual audits and compliance with Singapore Financial Reporting Standards (SFRS).

- Ensure accounting records are maintained in accordance with applicable Singapore regulations and company policies.

5. Other Finance and Administrative Duties

- Assist with cash flow monitoring and payment planning.

- Support payroll-related accounting entries and staff expense claims.

- Maintain confidentiality of financial and company information.

- Perform other finance and accounting duties as assigned by the Finance Manager.

Job Requirements

- Degree in Accountancy, Finance, or a related discipline.

- At least 3 years of relevant accounting experience; experience in the construction industry will be an advantage.

- Familiar with Singapore accounting practices, GST, and relevant tax compliance requirements.

- Experience in accounts payable, accounts receivable, bank reconciliation, and month-end closing.

- Proficient in Microsoft Excel and accounting software.

- Good analytical, organisational, and problem-solving skills.

- Meticulous, responsible, trustworthy, and able to meet deadlines.

- Good communication and interpersonal skills, with the ability to liaise with project teams, suppliers, and subcontractors.

- Able to work independently and as part of a team.

Preferred Qualifications

- Experience in construction project accounting, subcontractor claims, and progress billing.

- Knowledge of Singapore GST and corporate tax procedures.

- Experience supporting external audits and financial reporting.

- Familiarity with construction contracts and project cost control.