Accounts & Admin Executive ( HR Support)

Accounts & Admin Executive (HR Support)

Company Overview

ALL FOR PORTS PTE. LTD. is a Singapore-based company specialising in the supply of industrial equipment, components, and solutions for the port, marine, and logistics industries.

As part of our business expansion, we are seeking a responsible, organised, and detail-oriented Accounts & Admin Executive to support our daily accounting, administrative, and human resource operations.

The successful candidate will play an important role in ensuring accurate financial records, efficient office operations, and effective HR coordination.

Key Responsibilities

1. Accounting & Finance

• Manage daily accounting activities, including accounts payable, accounts receivable, payment processing, and banking transactions.

• Process supplier invoices, staff claims, reimbursements, and other financial transactions accurately and promptly.

• Maintain proper accounting records, receipts, petty cash, and supporting financial documents.

• Perform bank reconciliations and monitor cash flow, outstanding payments, and payment schedules.

• Assist in preparing monthly financial reports and supporting month-end and year-end closing activities.

• Prepare GST-related records and assist with GST submission and compliance requirements.

• Support payroll preparation, salary payments, and coordination with external payroll providers where applicable.

• Liaise with external accountants, auditors, banks, and relevant stakeholders when required.

• Ensure proper documentation, confidentiality, and compliance with internal financial procedures.

2. Office Administration

• Provide general administrative and operational support to ensure smooth daily office activities.

• Manage office supplies, stationery, equipment, and coordination with external service providers.

• Handle incoming and outgoing correspondence, courier arrangements, and document management.

• Maintain organised filing systems for contracts, company records, licenses, permits, and other important documents.

• Coordinate meetings, appointments, company activities, and administrative arrangements.

• Monitor office facilities and coordinate maintenance or servicing when necessary.

• Attend to general enquiries from customers, suppliers, and other external parties.

• Perform other administrative duties and assignments as required.

3. Human Resource Administration

• Support recruitment activities, including job advertisements, candidate coordination, interview arrangements, and onboarding.

• Prepare and maintain employment-related documentation, including offer letters, employment contracts, confirmation letters, and HR correspondence.

• Assist with work pass applications, renewals, cancellations, and related administrative processes.

• Maintain accurate employee records, attendance, leave applications, and personnel files.

• Coordinate employee onboarding, orientation, and offboarding procedures.

• Assist with payroll administration and employee benefits coordination.

• Support compliance with Singapore employment regulations and company HR policies.

• Respond to general employee enquiries and assist with HR-related administrative matters.

Job Requirements

• Minimum Higher Nitec, Diploma, or equivalent qualification in Accounting, Finance, Business Administration, Human Resources, or a related discipline.

• At least 1 year of relevant working experience in accounting, administration, HR support, or a related role.

• Basic knowledge of accounting principles, bookkeeping, bank reconciliation, and payroll administration.

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Familiarity with accounting software such as MYOB, Xero, QuickBooks, AutoCount, or equivalent will be an advantage.

• Good written and verbal communication skills.

• Strong organisational skills, attention to detail, and ability to manage multiple tasks effectively.

• Responsible, trustworthy, and capable of handling confidential company and employee information.

• Able to work independently while collaborating effectively with colleagues and management.

• Willingness to learn and take on additional responsibilities as the company grows.

Working Arrangement & Benefits

• Working Days: Monday to Friday (5-day work week)

• Work Location: Woodlands, Singapore

• Employment Type: Full-time, Permanent

• Salary: Commensurate with qualifications and relevant experience

• Variable Bonus (subject to company and individual performance)

• Annual Leave and Medical Benefits in accordance with company policy

• Opportunities for professional development and career progression

• Exposure to regional business operations and a collaborative working environment

Additional Information

The successful candidate may be assigned additional duties or responsibilities in accordance with the company's operational and business requirements.