Import & Overseas Nomination Executive

Job Summary

Coordinate import nomination shipments and maintain effective communication with overseas agents to ensure timely and accurate shipment handling. Collaborate with internal teams to support smooth operations.

Responsibilities

• Coordinate import nomination shipments from overseas freight-forwarding agents into Singapore to ensure timely and accurate delivery
• Communicate regularly with overseas agents to confirm cargo details, shipment arrangements, and shipping schedules
• Follow up on overseas nomination enquiries to secure timely shipment confirmations
• Manage LCL consolidation import and transshipment shipments coordination with overseas agents
• Monitor shipment status, vessel schedules, and estimated arrival dates to anticipate and resolve delays
• Accurately communicate shipment information and shipping instructions to relevant internal departments
• Maintain detailed records of overseas nominations, shipment details, and agent correspondence for operational transparency
• Serve as the primary contact for overseas agents on import nomination matters, fostering professional and positive relationships
• Respond promptly to overseas agents’ enquiries and operational requests to support smooth shipment processes
• Liaise with overseas agents to resolve shipment discrepancies and coordination challenges
• Facilitate effective communication between overseas partners and Singapore operations teams to ensure alignment
• Collaborate closely with import operations, customer service, and documentation teams to ensure seamless shipment handling
• Coordinate shipping instructions, documentation requirements, and shipment updates with internal teams
• Follow up on outstanding shipment information and resolve operational issues promptly to avoid delays
• Ensure proper handover of nomination shipments to relevant operations personnel for execution
• Assist in monitoring regular LCL consolidation services and shipment movements to optimize logistics flow

Preferred competencies and qualifications

• 1–3 years of relevant experience in freight forwarding, NVOCC, shipping, or logistics
• Knowledge of LCL consolidation, import & transshipment shipments, and freight-forwarding procedures
• Experience in import nomination handling or overseas agent coordination
• Proficiency in Microsoft Outlook, Excel, and other office applications
• Strong coordination, communication, and interpersonal skills
• Ability to multitask, prioritize assignments, and meet shipment deadlines
• Responsible, organized, detail-oriented, and eager to learn
• Ability to work independently and collaboratively with internal teams
• Good written and spoken English for communication with overseas agents (English proficiency supports effective communication with international partners)