Accounts Executive/Senior Executive

Position Overview

We are seeking a Senior Accounts Executive to manage the full spectrum of accounting and finance functions for the company. The successful candidate must be hands-on, meticulous, responsible, and able to work independently without an Accounts Assistant.

Key Responsibilities

1. Payroll

* Manage monthly payroll for approximately 20 staff, including CPF, leave, claims, and statutory deductions.

* Ensure accurate payroll processing and maintain proper records and reports.

2. Full Set of Accounts

* Manage end-to-end accounting functions, including AR, AP, invoicing, collections, supplier payments, general ledger, journal entries, bank and inventory reconciliations, accruals, prepayments, fixed assets, and balance sheet schedules.

* Ensure all accounting records are accurate, complete, and up to date.

3. Cash Flow, Banking & Payments

* Prepare and maintain weekly and monthly cash flow forecasts, including monitoring cash position, receivables, payables, and upcoming obligations.

* Manage working capital by planning payments for payroll, suppliers, inventory, rent, insurance, and statutory expenses.

* Monitor collections and payment cycles to identify and mitigate cash flow gaps, and recommend timing of payments and receipts to optimise liquidity.

* Oversee internet banking transactions, payment processing, and ensure proper authorisation of all payments.

* Perform regular bank reconciliations and monitor banking facilities and utilisation.

4. Monthly Reporting & Analysis

* Prepare monthly Profit & Loss reports and management analysis, including revenue, margins, expense trends, and variances.

* Maintain and reconcile Balance Sheet schedules and highlight key financial movements and risks.

5. Accounting System

* Maintain accurate and timely postings in UBS Accounting System.

* Ensure proper system usage for all accounting transactions and reporting.

6. Insurance & Asset Administration

* Manage renewal and administration of all corporate insurance policies (property, assets, motor, liability, D&O, and others).

* Maintain renewal schedules, ensure timely renewals, and liaise with brokers and insurers on quotations, claims, and documentation.

7. Property & Landlord Payments

* Manage rental and property-related payments, including deposits, service charges, and other tenancy obligations.

* Maintain proper records of tenancy agreements and payment schedules.

8. Independent Role & External Coordination

* Take full ownership of the accounting and finance function without an Accounts Assistant.

* Ensure all reporting, payment, cash flow, and renewal deadlines are met.

* Liaise with auditors, tax agents, banks, insurers, landlords, and other external stakeholders as required.

Qualifications & Requirements

* Diploma in Accounting, Finance, or related discipline.

* Relevant accounting experience, preferably in an SME environment.

* Strong knowledge of full-set accounting, AR, AP, payroll, inventory, and cash flow management.

* Familiarity with UBS Accounting System is highly preferred.

* Proficient in Microsoft Excel and internet banking platforms.

* Strong understanding of cash flow planning, working capital, and payment prioritisation.

* Experience in insurance and property-related payments is an advantage.

* Meticulous, organised, and able to work independently with minimal supervision.

* High integrity and ability to handle confidential financial information.