Events & Programmes Administrative Assistant #HDCC

Be Part of Meaningful Programmes, Community Engagement & Exciting Events!

Looking for a dynamic role where you can combine administrative coordination, event planning, and communications? Join a collaborative team where you can contribute to impactful initiatives, connect with diverse stakeholders, and help bring engaging programmes and events to life!

Key Responsibilities

Programme Coordination & Data Management

• Maintain and update programme databases, participant records, and engagement tracking for various community and workplace initiatives.
• Support mentorship programmes, participant matching, outreach tracking, and job portal engagement.
• Monitor programme participation, feedback, and reporting requirements.

Events & Community Engagement

• Coordinate participant outreach and mobilisation for workshops, networking sessions, community engagements, and large-scale events.
• Assist with the planning and execution of campaigns, mentorship activities, and special events.
• Support event logistics, including packing materials, preparing venues, coordinating vendors, and ensuring smooth on-site operations.

Administrative & Operational Support

• Provide administrative assistance, including scheduling, documentation, procurement, and general programme coordination.
• Liaise with vendors, venues, and internal stakeholders to ensure timely and efficient event delivery.
• Assist with budget monitoring, expense tracking, and programme reporting.

Communications & Content Support

• Assist in drafting and scheduling social media posts to promote programmes and upcoming events.
• Support the preparation of eDMs, posters, newsletters, and other outreach materials.
• Coordinate with communications teams to ensure consistent messaging and branding.

What We're Looking For

• Degree qualification.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Confident communication and interpersonal skills, with a proactive approach to engaging participants and stakeholders.
• A resourceful, hands-on team player who is comfortable coordinating events and liaising with external parties.
• Flexibility to support occasional after-hours, weekend, and off-site events when required. Overtime compensation applies in accordance with the applicable arrangements.

Interested? Apply now!

Send your resume to [email protected] for consideration.

Leon Leong De Cong
Registration No.: R1551708
Recruit Express Pte Ltd
EA Licence No.: 99C4599