F&B Admin

The F&B Administrative Executive provides essential administrative and operational support to the Food & Beverage Service and Culinary teams, ensuring the smooth coordination of daily operations and events. This role supports general F&B administration while also assisting across all areas of Food & Beverage operations to help deliver an excellent guest experience.

Job Responsibilities

• Perform clerical and administrative duties for the F&B and Culinary Leaders.
• Assist in F&B Operations when needed, in delivering exceptional guest services.
• Maintain an organised filing system for departmental documentation.
• Receive, document, distribute, and follow up on work requests according to SOPs.
• Assist in preparing reports, presentations, meeting minutes, and other documents.
• Coordinate internal and external communication for the F&B and Culinary departments.
• Manage staff scheduling, payroll management, leave applications, all data concerning in F&B.
• Assist with menu and signage printing for all outlets and events.
• Coordinate menu updates, costing sheets, and promotional materials for both teams.
• Assist to ensure Banquet Event Orders, Amenity Requests, and staffing records are maintained accurately.
• Assist in organising training sessions for both the service and kitchen teams.
• Collaborate with the Finance team to ensure accurate month-end closing.
• Assist with invoice processing, expense tracking, and budget monitoring for F&B and Culinary.
• Maintain updated records of departmental expenditures, supplier contracts, and purchase orders.
• Support F&B and Culinary events, promotions, and administrative projects.
• Ensure compliance with hotel policies, health and food safety regulations.
• Perform any other duties as assigned by management.

Qualifications/Requirements

• Minimum 2 years of administrative experience, preferably in F&B or hospitality
• Proficiency in MS Excel, Word, and PowerPoint.
• Strong communication and organizational skills.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Service-oriented mindset with a proactive approach.
• Ability to work both independently and aspart of a team.